Terms and Conditions

Provision of Services

GVT Forschungs-Gesellschaft Verfahrens-Technik e.V. (Research Society for Process Technology), (hereinafter referred to as GVT) shall provide the services of which the nature and scope can be found in the event specifications. Should exceptional circumstances occur, GVT reserves the right to changes speakers, the venue and the schedule of a programme.

The conference fees include generally catering services which differ from conference to conference.

Bookings

Participation in events must be booked via online or paper form provided by GVT. This may differ for different events. Each booking becomes legally binding upon receipt and upon GVT's written confirmation. Once the booking has been processed, the participant is sent confirmation and an invoice by surface mail.

Closing date for bookings

Depending on the capacity of the relevant venue, bookings are possible until the beginning of the event; the editorial closing date for inclusion in the list of participants is 3 weeks prior to the start of the event.

Payment

Attendance fees have to be paid at the time of registration, either by credit card (MasterCard, Visa, Amex or Diners) or through a direct bank transfer. Online bookings are made on an encrypted page, so that no one can access your data. As soon as you have paid, you will be sent written confirmation and an invoice (noting receipt of funds) for your records.

Cancellations

Conference participation: If a booking is cancelled up to May 1, 2016, the attendance fee is reimbursed less an administrative fee of EUR 50.00. If cancellation is made at a later date, the participant is charged the full attendance fee. Cancellations are only accepted in writing (i.e. by fax, surface mail or e-mail). The relevant cancellation date is the date of receipt.

If a participant does not come to the conference or leaves before its end, the full attendance fee remains payable.

If the conference is cancelled by GVT, any fees that have been paid will be reimbursed in full.

Participants are not entitled to further recourse towards the organiser.

Sponsorships and exhibitions: Cancellations up to 3 months before the conference are subject to a 20% of package price as administrative fee. If cancellation is made at a later date, the sponsor/exhibitor is charged a fee of 100%. Cancellations are only accepted in writing (i.e. by fax, surface mail or email). The relevant cancellation date is the date of receipt. If a sponsor/exhibitor does not come to the conference or leaves before its end, the full fee remains payable, unless the sponsor/exhibitor provides written proof in a specific instance that the loss or expenses are lower.

Substitute participants

We would be pleased to accept a substitute participant appointed by you. The substitute participant needs to be appointed by you in writing, which is free of charge. Any differences between attendance fees are either charged or credited to the participant.

Conference documents

Each participant will be given the relevant conference documents at the conference venue.

The rights to the conference documents are held exclusively by GVT. Any further use of the documents requires written approval from GVT.

Sponsorships and exhibitions

If sponsorship opportunities and/or exhibition facilities are offered, then they are processed in the order in which bookings are received.

Copyright

Any event documents that are handed out are under copyright and are only intended for personal use. No permission is given for the reproduction, dissemination, processing or public presentation of any kind, and such permission must be obtained from GVT in writing. Neither are participants permitted to make sound or video recordings of the event.

GVT is entitled to document its events by producing video and sound recordings of all kinds, to propagate or publish all photographic, video and film recordings as well as any technical reproductions arising from the contractual relationship, which GVT may do for its own promotional or editorial purposes, without geographical or material restrictions and without any restrictions in time.

Such images do not relate to specific individuals but reflect the character of the events, although individuals may be recognisable as participants of the event.

By registering for the event, the exhibitor/participant gives his/her assurance that he/she is aware of this circumstance and that he/she expressly consents to those photos, videos and other images to be created and published. If a participant is not in agreement with this, then he/she must tell the authorised photographer on site, during the event.

Privacy

GVT collects and processes your data for own business purposes. For technical implementation of data processing we may use external services. If you don't want to receive further information from us in the future, you can revoke the usage of your data at any time.

For such an issue please utilize the e-mail and mention the information about the booked event. Thank you.

 

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